Siddhify

Collaborative task management app

I am not sure if any business can survive without a team. An entrepreneur is considered as a freelancer if there is no team working behind him. To be successful you need quality team members in your team to manage your dream project/ startup successful. Once you have a team, it becomes very important to have a system in place to manage all your goals, milestones and tasks and collaborate with them efficiently. Let’s discuss more about how nicely you can manage your team by using a proper collaborative task management app for your agency and get the result you always wanted.   

What includes task collaboration?

Once your team is finalized for a project, the next is you choose one of the best free or paid online project collaboration tool available in the market. Once you find the app, next you will need to setup yourself and add your team members as sub users in the system. Give your team members enough access and permission to do different things and achieve different objectives in the project. Once your team is setup, you will need setup some goals also known as milestones, set specific dates to accomplish milestones and then create all the tasks you want to achieve through those milestones. Set proper deadlines to your tasks. 

 

Once all the basic stuff added, you will have a proper structure of everything in your task collaboration app.  

 

Now, what are the important things involved in task collaboration 

1. Dashboard view

A dashboard view is something like a snapshot of everything what’s going in your organization. This is the white board of your office which informs you about the progress, incoming tasks, delayed tasks, milestones near to deadline and other important stuff. 

2. Milestones and Tasks view

A milestone or tasks view is the place where you see your milestone progress, tasks progress etc. In the task, you should have different views like listing or column to make your efficiency better. On the tasks view screen, you get the details of who is working on what, which tasks are in your plate, overdue and upcoming tasks and so on. 

3. Reporting

You as an owner of the project or your staff as the contributor on the project should be able to see various report for decision making. For example there should be a reporting of the tasks’ progress which will show the data of completed, in progress, delayed, upcoming tasks, staff workload, who is working on what, time invested and how much remaining in accomplishing each tasks. 

4. Messaging

A critical tool when it comes to team collaboration. A messaging tool should allow you to put comments on various tasks and inform the other people in your organization about what’s happening. 

5. Email communication

The task collaboration app should also enable you to mention different people on various tasks and comments and then send those comments as an email to those recipients letting them know what’s happening or if anything required from their end. 

6. Socializing (likes, dislikes, reactions)

Time to socialize more for team building and bonding. You should have a feature to show your reaction on any task or messages about your opinion, like or dislike specifically for particular tasks. This makes the task owner feel happy and motivated. 

7. Awards, Rewards

The task collaboration system for teams should facilitate you offering awards when great things done by your or your team. You should be able to set specific rewards for your team to motivate them. 

8. Habit forming activities

habit forming tasks or routine based tasks are very helpful for any organization to form habit in their teams for specific things which has to be done in regular basis. Something built on Kaizen principles. For example, posting an article every Friday for your organization for better reach of the audience is kind of a habit-forming task as it enables you to do this specific thing on regular intervals.

9. A pleasant internal room to chat with colleagues

Life becomes awesome when you start receiving or sending the message in real time. The task collaboration system for teams should facilitate you to create private rooms and start communicating with your team on any specific thing. 

10. Proper Filtering and Sorting System

A proper filtering system for tasks, milestones, and projects based on time, user, dates and other important fields make it easy to take quick and proper decisions. 

Role of Product/ Project owner

A project manager or product owner also referred as the entrepreneur in most of the cases handles a vital role in the organization to make sure everything is controlled and progressing as per the plan. 

The project owner should be able to create/modify a project, milestones, tasks, teams and so on. He should be able to allocate specific resources to specific tasks. He should also be able to see various high-level reports to make sure that the overall project health is good.  

How Siddhify can help in team collaboration

Siddhify a powerful project management system is specifically built for entrepreneurs, owners and small agencies to facilitate them with project management, team allocation, collaboration features. This app can help you fulfill all the objectives I have discussed on the above points in this article. From creating project to handling tasks or communicating with team members, it does everything for you.  

Benefits of collaboration on tasks

There are lots of benefits when you start collaborating on tasks with your teammates. There are dozens of problems when you don’t collaborate or communicate effectively with your colleagues. Here are some of the benefits:

  1. Your project, milestones and tasks remain organized 
  2. Your team remains up to date with what’s happening 
  3. You have a top-level control of the project progress 
  4. You make sure to get everything accomplished on or before the deadline 
  5. Various reports to equip you with better decision-making initiatives  

What type of reports useful for team collaboration?

There should be lots of common reports, however the most important reports should be the ones which helps you enhance the progress and health of your projects. Such reports are staff time allocation, project overall progress, tasks progress, staff tasks performance, milestones health and so on. You should also be able to create custom reports based on specific criteria you would have to get something important for decision making.  


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Summary

From this article we have read and learnt how important it is to collaborate with your team and then have a powerful online task collaboration system to equip them with the important tools and features that can help them do more, do better.  

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